The Right Way to Ask for a Pay Raise via Email: 3 Templates and AI Assistance

Asking for a pay raise can be stressful, especially when you have to do it in writing. Whether you’re working remotely, your manager prefers emails, or you simply want to document your request formally, writing a convincing raise request email requires clarity, confidence, and tact.

In this guide, you’ll find practical advice on structuring your message, tips to improve your chances of success, and three ready-to-use email templates you can adapt to your role. Plus, we’ll show you how technology can help refine your tone and ensure your message hits the right note.

Why Writing a Raise Request Email Matters

Emails are more than just messages, they’re records of your professional communication. A well-crafted email:

1. Shows professionalism
2. Let's you present your case clearly
3. Gives your manager time to think before responding
4. Creates written documentation of your request

Unlike an impromptu conversation, an email lets you carefully choose your words and highlight your accomplishments, making it easier for your manager to consider your perspective.

Before You Write: Do This First

Before typing anything, take these steps:

1. Know Your Worth

Research typical salaries for your role, experience, and location. Tools like salary calculators and industry reports can help you understand current pay standards.

2. List Your Achievements

Document your major contributions, especially those that directly improved company performance, such as:

• Exceeding targets
• Leading successful projects
• Taking on additional duties
• Saving time or reducing costs
• Numbers speak loudly include them when possible.

3. Pick the Right Timing

• Avoid requesting during busy or stressful periods. Ideal timing may include:
• After a successful project
• During performance reviews
• At budget planning cycles
• At a positive check-in meeting with your manager

How to Structure a Raise Request Email

Here’s a simple structure that works well:

• Polite Greeting
• Positive Opening
• Your Request for a Raise
• Evidence & Achievements
• Market Value or Salary Research (Optional)
• Invitation for Discussion
• Professional Close

3 Raise Request Email Templates

Feel free to customize these to your style and situation.

1. Standard Raise Request Email
 

Subject: Request for Salary Review

Hi [Manager’s Name],

I hope you’re doing well. I’m writing to discuss the possibility of a salary review.

Over the past [period], I’ve taken on additional responsibilities, including [list key tasks]. I’ve also achieved [list measurable achievements], which have contributed to [team/department goals].

Based on my performance and current market standards for similar roles, I’d like to explore an adjustment to my compensation.

I’d appreciate the opportunity to discuss this further at your convenience.

Thank you for considering my request.

Sincerely,
[Your Name]

2. After a Big Win
 

Subject: Follow-Up: Compensation Discussion

Hi [Manager’s Name],

Thanks again for your support with [recent project]. The outcome has been excellent — [mention results].

Given my expanded responsibilities and the impact of our work, I’d like to discuss aligning my compensation with my contributions and market benchmarks.

Please let me know a good time to talk.

Warm regards,
[Your Name]

3. Promotion + Raise Request
 

Subject: Request for Promotion and Salary Adjustment

Hi [Manager’s Name],

I’m grateful for the opportunities I’ve had to grow and contribute to our team. Over the last [period], I’ve consistently delivered [key results] and have taken on [new responsibilities].

I believe my performance reflects readiness for a [specific position] and an accompanying salary adjustment in line with that level.

I’d be glad to discuss how this aligns with our team goals.

Thank you for your time and consideration.

Best,
[Your Name]

Tips to Improve Your Odds

Choose a Professional Subject Line

Don’t be vague. Good examples:

• “Compensation Review Request”
• “Discussing Role & Pay Alignment”
• “Salary Adjustment Conversation”

Keep Your Tone Respectful and Positive

Avoid ultimatums (“I need a raise or I’ll…”). Instead, focus on contributions and future value.

Quantify Your Achievements

Numbers and outcomes make your case stronger.

Stay Open to Dialogue

An email starts the conversation, don’t expect an immediate yes or no.

Follow Up Politely

If you don’t hear back in a week or two, send a gentle reminder.

How to Refine Your Email Using Technology

Before sending your email, it helps to:

• Check clarity and tone
• Fix grammar and flow
• Ensure your message is professional

You can use writing tools that suggest clearer phrasing, check correctness, and help your message read naturally. These tools can act like a second pair of eyes, catching minor mistakes and improving readability.

Final Thoughts

Asking for a raise isn’t just about wanting more money, it’s about communicating your value. When done thoughtfully and respectfully, an email can open the door to a productive conversation and increase your chances of a positive outcome.

Write clearly, support your request with evidence, and be ready to discuss details in follow-up meetings. With the right approach, you can confidently advocate for yourself and your career.